Patient Access Representative PAR II 29

At Solis Mammography, our patient-focused culture is at the heart of every interaction. We deliver the care, compassion and high-touch experience that have made us a valued healthcare partner to the generations of women that we serve. As the nation’s leader in breast health services, our commitment to providing excellence in patient care is realized at every level of our organization.  The Solis team is establishing a dynamic culture of “work hard, play hard” and is looking for the next all-star to add to its roster. If you are an ambitious self-starter who thrives in an environment where you are empowered to take ownership of your area of responsibility, we would like to speak to you.

The Patient Access Representative is responsible for starting the Solis relationship, gathering information, scheduling appointments and functioning as the first point of contact for the patient and referring physicians.  This position is critical to Solis Mammography; the Patient Access Representative functions as the liaison between the patient and the center by providing efficient, empathetic excellent service which impacts the profitability of the organization.        

Operations: 

• Understands, promotes and demonstrates the Solis Way
• Answers an average of 10 inbound calls per hour; and generates an average of 12-15 outbound calls per hour.
• Handles call in the queue within 30 seconds.
• Adheres to medical record request process before completing the call, if applicable.
• Follows established procedures and processes for the contact center.
• Offers alternative scheduling options when centers dates/times are not available.

 Service: 

• Follows the Solis Mammography opening introduction with every customer 97% of the time.
• Verifies patient information 97% of the time and updates as necessary.
• Verifies the source of referral 97% of the time.
• Utilizes job aids on every call to assist in scheduling.
• Creates a profile in the scheduling system for new patients and completes all required fields 97% of the time.
• Verifies center information, i.e. address, date, prep instructions, etc. at the completion of call 97% of the time.
• Logs information in the contact center program 97% of the time.
• Attaches and verifies order received from the physician, if applicable.
• Resolves patient/caller issues 97% of the time.
• Maintains patient confidentiality 100% of the time.
• Maintains productivity; ensures minimal downtime. 

Team Focus:

• Adheres to attendance policy; on time for all scheduled shifts including breaks and lunches.
• Forms strong working relationships within the team and treats each other with respect.
• Brings problems to the attention of the supervisor; is willing to ask for help.
• Supports supervisor with projects on as needed basis.
• Attends meetings and training on as needed basis.

SKILLS/QUALIFICATIONS:

• Strong verbal communication and listening skills.
• Energetic and flexible.
• Manages multiple projects in various computer programs.
• Well organized and detail oriented.
• Exhibits sound judgment.
• Identifies additional tasks to be completed and willingly assists others.
• Strong spelling and grammar skills.
• Strong computer skills required.
• Types at least 40 wpm.
• Minimum one year's experience in customer service required.
• Contact center and healthcare experience preferred.
• Bilingual (English/Spanish) preferred.
• College coursework preferred.